Canadian Dairy Commission
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Info Source

 

 

Sources of Federal Government and Employee Information




Introduction to Info Source
 

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.


 

General Information

Background

The Canadian Dairy Commission (CDC), a Crown Corporation established by the Canadian Dairy Commission Act in October 1966, is accountable to Parliament through the Minister of Agriculture and Agri-Food.

 

A Chief Executive Officer (Jacques Laforge), a Chairperson (Alistair Johnston) and a Commissioner (Jennifer Hayes) are appointed by Governor in Council. Collectively, they form the board of directors which heads the corporation.

 

Funded by the federal government, producers and the marketplace, the CDC strives to balance and serve the interests of all dairy stakeholders - producers, processors, further processors, exporters, consumers and governments.

Responsibilities

Both the mandate and the legislated objectives of the CDC are to provide efficient producers of milk and cream with the opportunity of obtaining a fair return for their labour and investment, and to provide consumers with a continuous and adequate supply of dairy products of high quality.

 

The CDC has the authority to purchase, store, process or sell dairy products; to investigate matters relating to the production, processing or marketing of any dairy product; and to help promote the use of dairy ingredients.

 

In meeting the legislated objectives, the CDC carries out a wide range of activities. It establishes support prices at which it will purchase butter and skim milk powder which are then used as a reference at the provincial level in pricing milk components sold to processors. It also works with the private sector to balance the seasonal demand and supply of industrial milk products for the domestic market through the operation of storage programs and facilitates the export of dairy products to world markets within Canada's World Trade Organization (WTO) commitments. Additionally, the CDC acts as first receiver of butter imports to fulfill Canada's international trade obligations and administers a permit system which provides further processors and exporters with access to competitively-priced milk components for use in the manufacturing of dairy products and products containing dairy ingredients.

 

The supply of milk is managed nationally through the establishment of Total Quota (TQ) as determined by provisions of the National Milk Marketing Plan. The CDC, in chairing the Canadian Milk Supply Management Committee (CMSMC), calculates and recommends the level of national TQ, pool and provincial market shares as determined by the CMSMC. On behalf of Canadian dairy producers, the CDC administers and acts as a Secretariat to the revenue pooling and market sharing systems.

Institutional Functions, Programs and Activities

Administer the Milk Supply Management System

The CDC plays a central facilitating role for the multi-billion dollar Canadian dairy industry.  Federal-provincial agreements provide the authority for many of the programs and activities that the CDC employees administer and facilitate on a day-to-day basis.  As a national facilitator and chief administrator, the CDC undertakes a number of activities and programs.

Milk Supply

As Chair of the CMSMC, the CDC provides ongoing leadership, advice and analysis to the Canadian dairy industry in cooperation with national and provincial stakeholders and governments.  The following programs help support the process.

Market Development

Through market development activities, programs and services, the CDC promotes growth and innovation in the manufacture and use of dairy products and components in the Canadian dairy industry.

Pooling of Markets and Producer Returns

Each year, the CDC establishes the support price for butter and skim milk powder. The CDC administers the three federal-provincial agreements (Comprehensive Agreement on Pooling of Milk Revenues, Agreement on the Eastern Canadian Milk Pooling, Western Milk Pooling Agreement) that frame the sharing of revenues and markets among Canadian milk producers on behalf of the dairy industry.

Pooling

For dairy producers, pooling agreements are a good tool to manage the financial risks associated with the evolution of the domestic market. In its role as a national industry facilitator, the CDC administers these pooling agreements on behalf of the dairy industry.

Description: Includes records related to provincial utilization and revenues from sales of all milk by sub-class.
Document Types: Milk production summaries, payments to milk marketing boards by processors based on end-use utilization of milk components by sub-class and transportation costs summaries.
Record Number: CDC SOP 050

 

Programs

Dairy Export Program (DEP)

Description: The DEP strives to encourage and support Canadian cheese and dairy product manufacturers and exporters by developing long term export markets for Canadian cheese and other dairy products.

Document Types: Application forms, product development, contracts, proposals, statements of work and market information.

Record Number : CDC COM 070.00

Dairy Innovation Program (DIP)

The DIP was created to replace the Domestic Dairy Product Innovation Program by providing access to additional milk volume and encouraging product development to help grow the market for Canadian milk and milk products.

Description: Includes continuous access to milk that dairy processors require to produce innovative dairy products, with the objective of increasing the overall demand for milk.

Document Types: Application forms, product development, contracts, proposals, statements of work and market information.
Record Number: CDC DMP 070.30

Dairy Marketing Program

The CDC is committed to supporting an environment which fosters innovation and growth in the manufacture and use of Canadian dairy products. Programs are launched to promote increased awareness and utilization of Canadian manufactured dairy ingredients.

Domestic Seasonality Program

This program allows the industry to cope with the seasonal demand for dairy products.  The CDC buys and stores products when consumption is low and sells to processors when consumption rises.

Description: Includes records related to the administration of this program which helps dairy processors balance the seasonal demand and supply of butter.

Document Types: Application forms, contracts, products, purchases and sales.
Record Number: CDC COM 070.60

Financial Management Information System – SAP

Description: Financial accounts payable information for the CDC. Contains names, addresses, telephone numbers, Social Insurance Number (SIN).
Class of Individuals: Contractors, suppliers and employees of the CDC.
Purpose: The SIN is required for inclusion on the Tax information slip and on the tax information file that the department is required to transmit to the Canada Revenue Agency.
Consistent Uses: To report to the Canada Revenue Agency for T4 slips.
Retention and Disposal Standards: Records are kept for six years following the financial year of their last administrative use.
RDA Number: 69/046
Related Record Number: CDC COM 070, CDC SOP 050, CDC SOP 055
TBS Registration: 004319
Record Number: CDC PPE 805

Matching Investment Fund (MIF)

The MIF provides non-repayable contributions for product development projects on a matching investment basis. The MIF is designed to help eligible companies and Food Technology Centres (FTC) with product development initiatives that help stimulate demand for Canadian dairy products and ingredients.

Description: Information on processors, food manufacturers, food technology centers and institutes applying to the MIF program. Includes commercial information on projects aimed at emphasizing the use of solids non-fat ingredients. These records relate to the CDC’s Dairy Marketing Program. The MIF, which operates under the Dairy Marketing Program, replaced two former programs: the Innovation Support Fund and the Direct Access Fund.

Document Types: Name, address information including postal and e-mail addresses, telephone, fax numbers and cellular phone numbers.

Record Number: CDC DMP 070.00

Milk Access for Growth (MAG)

The MAG Program guarantees a sufficient supply of milk, whole or skim, to manufacture products that will grow total market demand. The goal is to encourage new investments in the dairy sector to grow the overall Canadian demand for milk and milk products. 

Description: Includes the expansion and/or establishment of plants by Canadian dairy processors, further processors of food or any products, and Canadian or foreign investors seeking to establish a business in Canada. 

Document Types: Application forms, product development, contracts, proposals, statements of work and market information.

Record Number: CDC DMP 070.00

Restaurants Class 3(d)

Class 3(d) provides restaurants access to cheese at a reduced price for pizza prepared and cooked on site for the benefit of restaurants.

Description: Includes records related to restaurants and suppliers using the permits issued by the CDC to purchase Mozzarella cheese destined for use on pizzas prepared and cooked on site.

Document Types: Application forms, product development, contracts, proposals, statements of work and market information.

Record Number: CDC INT 025

Special Milk Class Permit Program (SMCPP)

This program allows further processors to remain competitive.  Through this system, milk components are made available at competitive prices to manufacture dairy ingredients destined for use in further processed products.

Description: Includes records related to processors, further processors and suppliers using the permits issued by the CDC to maintain the competitiveness of the Canadian further processing industry as well as export markets within Canada's WTO commitments.
Document Types:  Application forms, purchases, reports with prices paid, production reports on processed product sales, plant production reports, dairy products inventory report, permits, application, agreements and recipe information and product formulations. 
Record Number: CDC INT 025

Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

o    Internal Communications Personal Information Bank

o    Public Communications Personal Information Bank

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

 

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

 

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

 

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

 

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

 

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

 

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.


 

Classes of Personnal Information

In the course of conducting the programs and activities of the CDC, categories of personal information may be accumulated which are not contained in the specific personal information banks described in this entry.

 

This form of personal information is normally retrievable only if requests include general background on the circumstances under which an individual contacted the CDC and an approximate time-frame. The retention period for these classes of personal information is controlled by the records retention schedules of the general subject files in which they are stored.

Manuals

  • Agreement for the Entry of the Province of Newfoundland and Labrador into the National Milk Marketing Plan and the Comprehensive Agreement on Pooling of Milk Revenues
  • Audit Criteria Procedure Manual (Special Milk Class Program)
  • Comprehensive Auditing Manual
  • Dairy Export Program – Background information and application form
  • Information guide for Distributors
  • Information guide for Further Processors
  • Internal Audit Manual
  • Matching Investment Fund – Background information and application form
  • Milk Access for Growth – Background information and application form
  • National Milk Marketing Plan encompassing the Comprehensive Agreement on Pooling of Milk Revenues, the Agreement on All Milk Pooling and the Western Milk Pooling Agreement
  • National Milk Utilization Audit Standard
  • Program Evaluation Manual
  • Special Milk Class Permit Program
  • Domestic Dairy Product Innovation Program - Background information and application form

 

Additional Information

How to Request Information

The CDC has an ATIP Advisor with Agriculture and Agri-Food Canada (AAFC) to process requests made under the Access to Information Act or the Privacy Act.

 

For additional information about the programs and activities of the CDC, please contact:

 

Communications

Canadian Dairy Commission
Central Experimental Farm, NCC Driveway


960 Carling Avenue, Building 55,

Ottawa, Ontario K1A 0Z2

Telephone: 613-792-2041                        

Facsimile: 613-792-2009
E-mail: cdc-ccl@cdc-ccl.gc.ca
Internet:
www.cdc-ccl.gc.ca

The CDC conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs [link] are available.

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. The following outlines how to make a formal ATIP request.

Please note that each formal request made to the CDC under the Access to Information Act must be accompanied by an application fee of $5.00 in the form of a cheque or money order made payable to the Receiver General for Canada.

Reading Room

In accordance with the Access to Information Act and the Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site. 

 

The address is:

 

Canadian Dairy Commission
NCC Driveway
Central Experimental Farm
960 Carling Avenue, Building 55
Ottawa, Ontario